Job Description

POSITION:

• Finance Director.

POSITION SUMMARY:

The Finance Director is a member of the leadership team, responsible for the overall financial management, strategic financial planning, and fiscal integrity of the non-profit organization. This role ensures the responsible stewardship of all financial resources, compliance with all relevant regulations, and the provision of accurate and timely financial information to support organizational decision-making and mission achievement. The Finance Director provides leadership in budgeting, financial reporting, grants management, internal controls, and long-term financial sustainability.

ESSENTIAL JOB FUNCTIONS:

Work with the Executive Director to:

• Develop and include department staff in a shared vision for the future of the organization, build understanding of the current mission and develop appropriate goals and strategies to advance that mission.
• Develop operational objectives to support the strategic plan and lead department staff to the implementation of the strategic and annual plans.

Financial Strategy & Planning:

• Develop and implement the organization's financial strategy in alignment with its mission and strategic plan.
• Lead the annual budgeting process, working collaboratively with department heads and leadership to develop realistic and mission-aligned budgets.
• Develop cash flow projections to ensure long-term financial stability and sustainability.
• Provide strategic financial guidance and recommendations to the Executive Director, senior leadership team, and Board of Directors.

Financial Reporting & Analysis:

• Oversee the preparation of accurate, timely, and comprehensive financial statements in accordance with GAAP (Generally Accepted Accounting Principles) for Not-for-Profit Organizations.
• Prepare and present regular financial reports to the Executive Director, Board of Directors, Finance Committee, and relevant stakeholders.
• Conduct in-depth financial analysis, including variance analysis, trend analysis, and key performance indicators (KPIs), to inform operational and strategic decisions.
• Provide financial insights to department directors to help them manage their budgets effectively.
• In conjunction with other management staff complete assigned responsibilities for the agency formal program evaluation and preparation surveys.

Grants & Restricted Funds Management:

• Oversee the financial management of all grants and restricted funds, ensuring compliance with donor requirements, grant agreements, and reporting deadlines.
• Develop and implement systems for tracking restricted revenues and expenses.
• Prepare and submit financial reports to grantors as required.

Accounting Operations & Internal Controls:

• Supervise and oversee all accounting operations, including accounts payable, accounts receivable, payroll, general ledger, and bank reconciliations.
• Establish and maintain a robust system of internal controls to safeguard organizational assets, ensure data integrity, and prevent fraud.
• Ensure proper segregation of duties within the finance department.
• Manage the chart of accounts and ensure proper classification of transactions.
• Oversee month-end and year-end closing processes.

Audit & Compliance:

• Lead and manage the annual external audit process, serving as the primary liaison with external auditors.
• Ensure compliance with all federal, state, and local regulations pertaining to non-profit financial management (e.g., IRS 990, state charitable registrations).
• Stay current with changes in accounting standards (FASB) and non-profit regulations.
• Ensure timely and accurate filing of all required tax forms (e.g., Form 990, W-2s, 1099s).

Cash Management & Investments:

• Manage the organization's cash flow effectively to ensure adequate liquidity for operations.
• Oversee banking relationships and treasury functions.

Billing, Accounts Receivable, & Revenue Reconciliation:

• Oversee all billing processes for program fees, and other earned revenue streams.
• Ensure timely and accurate invoicing, payment processing, and collection of outstanding receivables.
• Develop and implement clear policies and procedures for accounts receivable management, including follow-up on overdue accounts.
• Co-chair and ensure the operations of the internal billing monitoring system. Ensure documentation is complete and accurate for billing and submission of accurate reports to accounting for billing. Perform internal reviews of documentation as directed.
• Reconcile all Revenue streams (donations, grants, earned income) to ensure all income is accurately recorded and matched to the correct fund or program.
• Monitor aging of accounts receivable and implement strategies to minimize outstanding balances.
• Work with program staff or client services to resolve billing discrepancies or client payment issues.
• Ensure monthly reconciliation of each balance sheet section for submission to Executive Director and Finance Committee of the Board.

Team Leadership & Development:

• Lead, mentor, and develop the finance team, fostering a culture of accuracy, efficiency, and continuous improvement.
• Provide supervision to all department personnel including coaching, the development and review of performance evaluations, completing the interview process and proposed salary adjustments. Participate in delivery of the departmental disciplinary actions needed and compilation of information as required.
• Interpret policies and procedures to department personnel and develop and propose areas for change and implementation upon Executive Director and Board approval.
• Crosstrain staff to ensure continuity of operations.
• Evaluate and implement financial software and systems to improve efficiency and reporting capabilities.
• Represent, promote and market department and Link Associates to internal and external stakeholders, persons served and the community in a professional manner.
• Analyze potential service agreements/contracts/bid/price quotes to determine feasibility prior to presenting to the Executive Director.
• Report to work hours as scheduled.
• Be awake and alert during your time at work. (Staff in the residential services programs are allowed to sleep when those they support are asleep with the expectation you will be awake and actively supervising persons served when they are awake.)
• Assist Executive Director and other management staff with projects and other duties as assigned and coordinate department activities with those of other areas and departments.

QUALIFICATIONS:

• Bachelor’s degree in Accounting or Finance with a minimum of three to five years related successful work experience and previous supervisory experience desired. Experience in Medicaid Services preferred.
• Must meet agency policy on transportation and background checks.
• Experience with ADP and Dynamics 365 (Business Central) and CPA desnigation desired.
• Possess ability to work on a daily basis utilizing standard office equipment.
• Proven proficient ability to use independent judgment, analytical/decision-making skills, verbal and written communication skills, human relation skills, team working skills, and organizations skills.

Link Associates is a community based non-profit organization that provides services for more than 600 individuals with intellectual disabilities and their families since 1953. Services offered by more than 300 employees support a full integration into the greater Des Moines community. Every person served by Link Associates has the primary diagnosis of intellectual disability and frequently other intellectual and physical conditions as well. Although other organizations serve people with intellectual disabilities, Link Associates provides a full range of services. People with intellectual disabilities attend school, go to work, participate in leisure opportunities and shop along with the rest of the community. However, people with intellectual disabilities and their families face exceptional challenges in maintaining support,, especially when they become adults. Adults with intellectual disabilities are often overlooked as it is more difficult to appeal to public support when they physically change from children to adults. Link Associates recognizes the unique services needs by offering residential, day habilitation, community employment, transportation, case management, and leisure services. When combined, these services meet the full spectrum of life-long needs as well as the needs of their family.

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