Job Description

Description A respected government entity in Encinitas, CA, is seeking an organized and dependable HR Program Assistant to join their Human Resources team. This is a contract-to-hire opportunity, offering you the chance to contribute to a mission-driven organization while developing your HR skills in a government setting. The ideal candidate has a proactive approach, strong communication skills, and a keen eye for detail. Key Responsibilities: Administrative Support: + Manage daily mail processes, including sorting, distributing incoming correspondence, and preparing outgoing mail for delivery. + Serve as the first point of contact for inquiries from the general public, answering routine questions, and directing individuals to the appropriate HR staff or department. + Greet and assist visitors in navigating appropriate resources or HR services within the organization. Clerical Functions: + Perform a variety of general office duties, including screening and transferring incoming calls, taking detailed messages, and maintaining accurate records of communications. + Conduct data entry tasks to maintain and update employee records and HR databases. + Manage regular photocopying, filing, and electronic document storage tasks to ensure HR files are well-organized and up to date. + Coordinate preparation and distribution of materials for large mail-outs, including recruitment or benefits-related communication. Team Collaboration: + Assist in preparing onboarding materials for new hires and ensuring all necessary forms and documents are completed. + Support the HR team in scheduling interviews, coordinating meeting logistics, and generating reports or summaries of relevant data. + Stay informed about general policies affecting team members and communicate updates to employees. Requirements + 1-2 years of administrative or clerical experience; proven ability to manage multiple tasks simultaneously is a must. + Prior experience in HR, government, or public service settings strongly preferred. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook) as well as general office equipment (printers, scanners, etc.). + Strong written and verbal communication skills, with the ability to effectively interact with the public and employees at all levels. + High attention to detail, organizational skills, and a commitment to confidentiality when handling sensitive information. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Work at office,

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